Almost all 1931 Act companies are audit exempt, (see members resolution to dispense with the requirement to appoint auditors). The appointment of accountants is directors’ business and is dealt with as a directors resolution.
Step 1 – Negotiate terms with the accountant and ask them to issue a corresponding engagement letter.
Step 2 – Convene a Directors meeting for the purpose of appointing accountants. See draft minutes – Minutes – appoint accountants (1931)
Step 3 – Sign and return a copy of the engagement letter to the accountant.
Step 4 – File the original board minute together with a copy of the Engagement Letter in the director’s minute book.
Note: The appointment of auditors follows a similar process but their appointment may require confirming at the Company’s annual general meeting.